Issue Management Log

Every business small or big has always some risks associated with it. And it is very necessary to pinpoint and resolve risks on time. Business organizations and companies often have a proper well-maintained system to address issues and risks.

One of the most helpful tools, they use is risk management plan templates. These templates help the managers to address and resolve the risks on time before they make any serious damage to projects’ health.

The risk management plan is often an important part of the project charter which is the final and authenticated plan. Unlike other project-related plans, the project risk plan usually stays the same throughout the life cycle of the project.

Which Processes are Involved in Project Risk Management?

  1. Planning risk management
  2. Isolating the risks
  3. Performing qualitative risk analysis
  4. Performing quantitative risk analysis
  5. Monitor and plan risk responses
  6. Execute the risk responses
  7. Monitor and examine risks

In this article, we will see what project risk management is why is it of great significance. We will also shed some light on its format and important components.

An overview of the Project Risk Management Plan

A risk management template basically is a tool that is used by project managers to eradicate risks and analyses their effects. Moreover, also aids in planning strategic solutions to the identifier issues and problems. There is a need to act factually when a risk is identified.

As if you overlook or ignore it this could cause serious consequences for the health of your projects and tasks. The development of the project can quickly go south when there is a delay in managing the risks.

Therefore, it is very important to have a proper system in place to monitor and resolve risks for the battement of your project.

Once the risk is identified and see to there is a very important last step to this process which is to monitor it for a certain period. This practice makes sure the risk does not have any aftereffects or it does not bounce back and make any serious damage.

There are basically three steps in a risk management plan which identify the risk, assess the risk, respond to the risk, and finally monitor the risk.

Available Template To Download

Issue Management Log

Issue Management Log
Issue Management Log

Quantitative Risk Analysis Worksheet Template

Quantitative Risk Analysis Worksheet Template
Quantitative Risk Analysis Worksheet Template

Impact and Probability Metrics

Impact and Probability Metrics
Impact and Probability Metrics

Format of Risk Management Plan

Risks are the understood and crucial components of any project. Managing your risks on time with a proper strategic plan is imperative and very important without any doubt. There is always a chance that the risks are linked and comes in small groups.

So, it is very important for you to talk them through, assess them, and resolve them without wasting any time. Furthermore, it is very important to discuss tour risks with your team and your stakeholders as well. As it is necessary that they are aware of all the potential and identified risks.

Now let us have a look at how a project risk management is crafted and how it works.

  1. First, the identified risks are documented and sent to the project manager for further assessment.
  2. In a project risk management template the first place is for the project name and small description in the project overview section if needed.
  3. Then you document the project id if there is any.
  4. You must also document and identify the sponsor and stakeholders in the template.
  5. After that, there is the place for risk description which includes importance, impact, detectability, and probability.
  6. The trigger events and risk trigger indicators are also an important part of the risk planning and management template.
  7. Further is the template there is space for putting down the risk response and its comprehensive but short description.
  8. Another most important part of this template is the contingency plan.
  9. Lastly, there is a need to document the dates of the issue and the dates of review as well.

Risk Issues Management Form

Column Instructions For Completing This Document
Complete the Project Name, Project Manager Name, and Project Description fields.
For each issue identified, complete the following:
A ID: A unique ID number used to identify the issue in the issue tracking log.
B Current Status:  Valid options include the following:

Open: The issue is currently open but has not yet been addressed.
Work In Progress: The issue is being actively worked on to develop a resolution.
Closed: The issue is no longer considered an active project threat and can be closed with or without resolution.

Some other potential options include:
Late: The issue resolution is not yet resolved and it is past the expected resolution date.
On Hold: The issue has been put on hold.
Combined: Two issues found to be similar have been combined.

C Priority: Valid options include the following:

Critical: Issue will stop project progress if not resolved.
High: Issue will likely move the project back in terms of budget or timeline, or will materially affect quality or scope.
Medium: Issue will have a material effect on the project, has the potential to be moved to a high category, and/or requires significant resources to manage.
Low: Issue is expected to have a moderate effect on the project, but will require resources to address.

D Issue Description: Describe the issue.
E Assigned to Owner:
F Expected Resolution Date:
G Escalation Required (Y/N):
H Impact Summary:
I Action Steps:
J Issue Type: Identify the issue type:

Informational: The issue was generated and logged in response to a request for information external to the immediate project/project team.
Procedural: The issue impacts process or procedure.
System: The issue impacts systems (hardware or software).
Other: The issue impacts other areas.

K Date Identified: Record the date the issue was identified.
L Associated ID(s): Identify the project ID of any associated milestones that may be impacted by the issue or that the issue is dependant upon for resolution.
M Entered By: Name the individual who first identified the issue.
N Actual Resolution Date: Record the date the issue was resolved.
O Final Resolution & Rationale: Describe the final resolution and rationale of the issue.
Column Instructions For Changing the Contents of Drop-Down Menus
B, C G, J Highlight the cell you want to edit.

From the File, menu clicks “Data” -> “Validation” and change the content of the source field.

Column Instructions For Filtering Data
Any Highlight the header of the cell you wish to filter data on.

From the file menu click “Date” -> “Filter” ->”Auto Filter.”

Select your filter criteria from the drop-down menu that appears on your header cell.

Risk Mitigation Plan Template

A risk mitigation plan is basically the name of planning strategies and processes to enhance project productivity and reduce the probability of risks.

It mainly is strategic and smart planning of mitigating risks for the battement and successful completion of the project. The risk mitigation process mainly includes tracking, identifying, and evaluating the risk.

The well-known four mitigation strategies are risk prevention, recognition, transference, and restriction, and restraints.

The risk can be of two different categories they can be internal or external. Thus, there is a need to address and make the mitigation plan according to the type of risk you are working on.

Risk Management Matrix Template

The risk managing matrix template is a helping hand in the process of risk management and planning. as it mainly is made to help in the assessment and evaluation of the risk.

The matrix highlights the severity and probability of occurring the damage by risks. In this tool, the risk is evaluated based on its impact on the project. Therefore, this comes very handy and serves as a helping tool in the risk management process.

According to the impact the risks fall in the different categories in the risk management matrix. This helps in identifying them and making a strategic plan for eliminating them in accordance with the data from the risk matrix.

This way you can easily assess the level and kind of the risk you are up against. The given data will allow you to see what level and what kind of plan you need to implement for a specific intensity of risk.

The risk matrix mainly often uses the color-coding system to evaluate the risks. The legends of the matrix will allow you to understand how serious and complicated a risk is. In the risk assessment matrix, there are two main things one is the severity and the other one is the likelihood.

The severity has different color-coding the likelihood has different. Consequently, the risks once identified then assessed according to their rank in the matrix and further forward to make plans to resolve the issues as soon as possible.

Conclusion

We have seen that risk management is undoubtedly a vital part of the process of project management. So, it is essential that a proper risk management planning system is in place on hand to use when needed.

It is also recommended to address and resolve the risk as soon as possible to avoid any serious damage to your project.

Comments

  1. Trang Julen

    Aww! That happens when you’re a regular customer and when the owner knows you’re dedicated towards something.

    1. PMT Article Author

      Hi, John Thanks for visiting us! I have just sent you an email along with the project risk management excel file. Hope you find it helpful.

      Regards
      Team PMT

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